Still unsure about FERPA?
The following actions are Allowed under FERPA by faculty and staff:
Releasing a student’s information to the student when his or her identity can be positively identified
Remember, telephone and non-UGA email are not reliable methods to make positive identification. UGAMail is allowed.
Posting grades to ELC
Protecting or securing confidential information on computer screens or desks from unauthorized individuals. More information on a faculty/staff member's obligation to secure and protect confidential information can be found on the UGA EITS website under "Best Practices Guidelines for Handling Sensitive Personally Identifiable Information."
Handing students graded work directly to each student in or out of class
Making sure that grades are not visible when returning student work
Providing student information to school officials with a legitimate educational need to know
Paying attention to any confidential indicators, such as a FERPA restriction on class rolls
See your class roll to learn who has this restriction and who does not.
Shredding or destroying unneeded confidential documents (i.e. personal notes and emails about specific students)
The following actions are NOT Allowed under FERPA by faculty and staff:
Sharing information about students with third parties, parents, or others unless the student is present and provides consent, or the student has voluntarily provided a written request specifying what information you may share (i.e. letters of recommendation)
Sharing Directory Information without a written release from a student who has a FERPA restriction
See your class roll to learn who has this restriction.
Emailing students any confidential information, including grades, unless specifically requested through their UGAMail account.
This information can only be released directly to the student in person, on ELC, or through UGAMail. Posting confidential information to other websites, email addresses, blogs, etc. is not allowed.
Releasing a student’s class schedule
If there is an emergency in which an individual needs to locate a student, refer them to Student Care and Outreach (706-542-7774).
Asking students in the class to hand back graded work to other students
Leaving graded student work in a public area
Sharing or discussing education records with your colleagues or co-workers unless a legitimate educational need exists
Throwing away education records
If you are uncertain as to how to respond or act in a given situation pertaining to FERPA, refer your question to the Office of the Registrar at 706-542-6020. Remember, all UGA students are covered under FERPA regardless of their status (dual enrollment, non-degree, transient, etc.).