APSEA Activity Submission Instructions

Comprehensive Learner Record

APSEA Activity Submission Instructions

Step-by-step instructions for Initiators to submit and revise activities in APSEA (Approval Process for Student Experiences and Activities) for fulfillment of Institutional Competencies (ICs) and/or Experiential Learning (EL).

Jump to

Submit New Activity Revise Returned Proposal EL Tab IC Tab

About APSEA An activity in APSEA must be submitted for Institutional Competencies (ICs) or Experiential Learning (EL). Submitting an activity for both EL and IC is also acceptable. These processes support the Comprehensive Learner Record (CLR) at the University of Georgia, as activities that meet Institutional Competencies will be displayed in the CLR.

Navigating APSEA Forms Throughout APSEA, all required fields are indicated by a red asterisk next to the field heading. Each heading in blue can be selected to display help text that will assist in completing the field. If you have any additional questions, please contact the Office of the Registrar at clr@uga.edu.

Submitting New Activities

Log in to APSEA

Go to https://apsea.uga.edu/.
Select the “Create or Change an Activity” link or button.
Log into APSEA with your UGA MyID and Password.

Start a New Proposal

Select the “Start a New Proposal” button.

Complete the Activity Info Tab

Tab 1 in APSEA — “1. Activity Info”

Select the appropriate radio button for “Academic Unit” or “Non-Academic Unit”, then choose your unit from the dropdown.
Enter the title of your activity as it should be displayed for students.

Note The title will also be displayed on the Comprehensive Learner Record. The title field has a 75-character limit.

Tip If your unit does not appear in the dropdown, please contact the Office of the Registrar at clr@uga.edu.

Unit selection and activity title fields — Select your unit type, choose your unit, and enter the activity title

Click the “Proceed” button.

Complete each required field on the “1. Activity Info” tab.

Student Learning Outcomes

Tab 2 in APSEA — “2. Student Learning Outcomes”

On the “2. Student Learning Outcomes” tab, provide the Student Learning Outcome(s) (SLOs) for your activity. Student Learning Outcomes are required to submit the activity.

What are SLOs? Student learning outcomes describe the knowledge, skills, and abilities that students should attain through an academic experience. These outcomes should use student-focused language and describe the intent and desired outcome of the activity.

Important — Complete SLOs before the IC tab The SLOs you write here will populate the “4. IC” tab in Step 6. If you are submitting your activity for Institutional Competencies, review the IC SLO writing guidance below before drafting your SLOs.

SLO Example

“Students will assess their abilities as leaders and how to improve their leadership skills through written self-reflection and evaluation. In addition, they will give and receive systematic and specific feedback on leader attributes, values, and core leader competencies with other students participating in this activity.”

Use the “+” button found beneath each SLO text field to add a new text field for additional SLOs.
Each distinct SLO should appear in a separate text field.
Tips for writing SLOs can be found on the Office of Instruction website.

SLO text fields with plus button — Use the “+” button to add additional SLO text fields

Multiple SLO fields — Each SLO should be in its own text field

Writing SLOs for Institutional Competencies

If your activity will be submitted for one or more ICs, the IC Subcommittee offers the following guidance for writing effective SLOs. Consider that the activity SLOs and description will be presented in the Comprehensive Learner Record (CLR) for students and employers to view.

Key Principle The CLR will only include the activity description and the SLOs. The IC Subcommittee only looks at this information when considering whether to approve an activity.

The activity SLOs should include evidence of how the mapped ICs are attained and acquired, and how the activity promotes the ICs.
Using active verbs and words such as “by” or “through” can help show how students will acquire the mapped ICs through the activity.
The activity SLOs should include activity-specific content and evidence that supports students in achieving the outcomes of the IC.
ICs mapped to an activity should be incorporated and achieved explicitly and directly through that activity.
The activity SLOs should be student-centered and incorporate language that focuses on the students.
The activity SLOs should be free of jargon, discipline-specific terms, and abbreviations that those not in the activity will not understand. If these terms are necessary, further explanation and/or definitions should be provided.

Do this

“Students will analyze…” or “Students will create…”

Avoid this

“Students should…” — instead, say “Students will…”

The activity SLOs should detail:

What will make a student successful in their acquisition of the mapped ICs
Methods of assessment and feedback that will be incorporated, and any opportunities for improvement over time

Avoid Avoid use of less measurable terms like “understand”, “know”, and “gain an appreciation for”.

The activity SLOs should incorporate specific language from the relevant ICs and IC Learning Outcomes without simply restating the ICs.

Per-Competency Guidance

Review the guidance below for any ICs you plan to map to your activity, and write your SLOs accordingly.

Critical Thinking

Activities submitted for the Critical Thinking IC should focus on and help develop the following skills for students:

Evaluating information to make reasoned judgments
Questioning assumptions and considering different perspectives
Assessing the validity of analytical findings

Analytical Thinking

Activities submitted for the Analytical Thinking IC should focus on and help develop the following skills for students:

Breaking down information into parts to understand its structure
Identifying patterns, drawing conclusions based on evidence, and solving problems by interpreting data

Many Analytical Thinking activities will include a quantitative reasoning process (e.g., the Scientific Method).

Some Analytical Thinking activities will include the application of methods or theory to problems in the discipline.

Communication

Activities submitted for the Communication IC should focus on achieving the competency through an iterative process, and include stated opportunities for feedback, corrections, and improvement over time.

Social Awareness & Responsibility

Activities submitted for the Social Awareness and Responsibility IC should demonstrate how they help students understand that the world does not revolve around them and give them an awareness of other people and how they, as individuals, are situated within and impact other people, communities, and environments.

Important Activities that focus on demonstrating the effects of the environment on people will not typically be approved. Activities that demonstrate the effects of people on the environment may be approved.

These activities should also be a contemporary application of the concepts, not simply a study of the history of the concepts.

Creativity & Innovation

Activities submitted for the Creativity and Innovation IC should demonstrate that creativity and innovation is a process, ending with a new or original project or product.

Note For standard academic products like research papers, the weight of evidence for Creativity and Innovation is higher than for more original products.

Leadership & Collaboration

Activities submitted for the Leadership and Collaboration IC should focus both on learning about leadership and collaboration and allowing students the opportunity to actively lead and collaborate, improving these skills throughout the activity’s completion through feedback.

Experiential Learning (EL) Tab Optional

Tab 3 in APSEA — “3. EL”

Note While this tab is optional, an activity in APSEA must be submitted for fulfillment of Experiential Learning (EL) or Institutional Competencies (ICs). Submitting an activity for both EL and IC is also acceptable.

On the “3. EL” tab, select the radio button of the EL Area that best fits your activity. Only one EL Area can be selected.

EL Area selection — Select the EL Area that best fits your activity

Once an EL Area has been selected, complete the EL Learning Outcome sections with the relevant information for the proposed activity:

Engagement

Learning Outcome

Mentorship

Learning Outcome

Challenge

Learning Outcome

Ownership

Learning Outcome

Self or Social Awareness

Learning Outcome

For more information on Experiential Learning, visit the Experiential Learning Rubric.

Institutional Competency (IC) Tab Optional

Tab 4 in APSEA — “4. IC”

On the “4. IC” tab, expand the section of any Institutional Competencies that are applicable to the activity. The Institutional Competencies include:

Critical Thinking

Analytical Thinking

Communication

Social Awareness & Responsibility

Creativity & Innovation

Leadership & Collaboration

IC tab with competency sections — Expand the relevant IC section(s) on the IC tab

Within the relevant IC section(s), view the Student Learning Outcomes that have populated from the “2. Student Learning Outcomes” tab. Select the check boxes next to any SLOs that meet the relevant Learning Outcomes of the expanded IC.

Important An IC should only be mapped to an activity if it is evidenced by the activity SLOs. Not all SLOs or IC Learning Outcomes under an Institutional Competency need to be selected for the activity to meet that Competency.

IC SLO checkboxes — Select checkboxes next to SLOs that meet the IC Learning Outcomes

IC mapping detail — Map SLOs to relevant Institutional Competency Learning Outcomes

Tip If you haven’t already, review the IC SLO writing guidance in Step 4 to ensure your SLOs are written to support the ICs you plan to map here.

Preview or Share

To display a preview of the activity proposal in a new window (without text boxes, printable), click the “View Proposal in New Window” button at the top right of the proposal page.
To copy a link to the preview of the activity proposal, click the icon in the top right corner of the preview page.

Note This will allow you to share the activity proposal that is in progress at the Initiator level. Once the activity is submitted, the proposal will be viewable in APSEA Browse.

View Proposal in New Window button — Click “View Proposal in New Window” to preview

Share link icon on preview page — Copy the share link from the preview page

Save or Submit

Save for later editing or submit for Dean/VP review

Navigate to the bottom of the proposal page.
Complete the “Originator of Request” fields with the information of the person completing the activity proposal form (i.e., the Initiator).
Add any desired comments for those who will view the proposal later in the review workflow.

Originator fields and comment box — Complete the Originator fields and add optional comments

To Save for Further Editing

Select the “Temporary Save” radio button and click the “Submit” button.

Temporary Save option — Select “Temporary Save” to save your work in progress

To Submit for Review

Select the “Submit to College/School Dean” or “Submit to VP” button, then click the “Submit” button.

Submit to Dean/VP option — Select the appropriate submit option for your unit

Continue a Saved Proposal

Resume editing a temporarily saved activity proposal

Go to https://apsea.uga.edu/.
Select the “Create or Change an Activity” link or button.
Log into APSEA with your UGA MyID and Password.
Select the “Edit or Review a Proposal” button.

APSEA home page — Log in and select “Create or Change an Activity”

Edit or Review a Proposal button — Select “Edit or Review a Proposal”

Select your unit from the “Unit” dropdown.
Select the “Initiator” role from the “Role” dropdown.
Select “Work on an Unfinished Activity Proposal” from the “Task” dropdown.

Unit, Role, and Task dropdowns — Select your Unit, Role (Initiator), and Task

Select the radio button next to the activity proposal you wish to continue editing, then select the “Proceed” button.
Continue editing your activity proposal.

Select proposal to continue — Select your proposal and click “Proceed”

Revising Returned Activity Proposals

When to use this section Follow the steps below if a submitted activity proposal has been returned to the Initiator level for edits or revisions.

Log in to APSEA

Go to https://apsea.uga.edu/.
Select the “Create or Change an Activity” link or button.
Log into APSEA with your UGA MyID and Password.

Select the Returned Proposal

Select the “Edit or Review a Proposal” button.
Select your Unit from the “Unit” dropdown.
Select the “Initiator” role from the “Role” dropdown.
Select the “Proposals Returned for Initiator Action” option from the “Task” dropdown.

Task dropdown with returned proposals — Select “Proposals Returned for Initiator Action” from the Task dropdown

Select the radio button next to the activity in need of revision, then select the “Proceed” button.

Select returned activity — Select the returned activity and click “Proceed”

Revise & Resubmit

Review any comments submitted by the user who returned the activity proposal to your level. These comments can be found near the bottom of the proposal page within the “COURSE RETURNS” field.
Make any necessary revisions to the activity proposal.

Course Returns comments field — Review comments in the “COURSE RETURNS” field

Once you have completed your revisions, navigate to the bottom of the page and select the “Return to the person who sent this activity” button, then select the “Submit” button.

Return and Submit buttons — Select “Return to the person who sent this activity” and click “Submit”

Questions? clr@uga.edu