Executive Committee Minutes

04/13/2016 03:30 PM - Peabody Boardroom, Administration Building
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The University Council Executive Committee met on April 13, 2016 in the Administration Building's Peabody Boardroom. Chair-elect Janet Frick, substituting for Chair David Shipley, called the meeting to order at 3:30 p.m. Standing committee chairs in attendance were William Vencill of the University Curriculum Committee, Rodney Mauricio of the Educational Affairs Committee, and Silvia Giraudo of the Committee on Statutes, Bylaws, and Commitees. Guests to the meeting included Laura Bierema, Damaris Corrigan, Harry Dickerson, Stuart Feldman, Kathryn Huller, Kyunghwa Lee, Fiona Liken, Jennifer Lindstrom, Donald Lloyd, Lioba Moshi, Stacy Neuharth-Pritchett, Michael Orey, Kathy Pharr, Margaret Quesada, Hugh Ruppersburg, Rahul Shrivastav, Joanna Warren, and Sheri Worthy.

  1. The minutes of the March 2, 2016 meeting were approved as distributed.
    • Following the approval of the minutes, Dr. Frick began the meeting by holding among the Committee members the election for the new Chair-Elect of the Executive Committee for the 2016-2017 term. Following brief statements from the candidates present, ballots were distributed, collected, and then tallied and verified by Provost Whitten and Dr. Hathcote, Registrar and Council Secretary. It was later announced that Scott Pegan of the College of Pharmacy was elected and will serve as Chair-Elect for 2016-2017. He will transition to Chair of the Executive Committee in the 2017-2018 term.
    • Dr. Frick then called for a vote to confirm a new slate of candidates to serve in vacancies on the Program Review and Assessment Committee (PRAC) for a two year term beginning August 1, 2016. A vote was called and the Executive Committee voted to confirm these new members to PRAC.
  2. Action Items:
    1. Proposals from the University Curriculum Committee (A brief introduction to the proposals was provided by Dr. Vencill, including a note that the Executive Committee would not be voting to approve any of the Areas of Emphasis listed in the action items, as Areas of Emphasis are not sent forward for approval by University Council. The Areas of Emphasis were included on the agenda to provide a context for the action items but are not included in the minutes.):
      1. Proposal to terminate the major in Life-Span Development Psychology (Ph.D.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      2. Proposal to terminate the major in Recreation and Leisure Studies (M.A.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      3. Proposal to terminate the major in Art Education (Ed.S.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      4. Proposal to deactivate the major in Art Education (Ed.D.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      5. Proposal to make the following changes to combine programs in the College of Education: Terminate the major in School Psychology (Ed.S.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      6. Proposal to make the following changes to combine programs in the Franklin College of Arts and Sciences: Change the name of the major in Chinese Language and Literature (A.B.) to Asian Languages and Literature (A.B.) and terminate the major in Japanese Language and Literature (A.B.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      7. Proposal to make the following changes to combine programs in the Franklin College of Arts and Sciences: Change the name of the major in Classical Languages (A.B.) to Classics (A.B.) and terminate the major in Classical Culture (A.B.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      8. Proposal to make the following changes to combine programs in the Franklin College of Arts and Sciences: Terminate the major in Italian (A.B.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      9. Proposal to make the following changes to combine programs in the Franklin College of Arts and Sciences: Terminate the major in French (M.A.). A brief discussion occurred regarding the proposal, including a discussion concerning the Department of Romance Languages maintaining a separate Master's degree in Spanish while terminating other majors and consolidating them under an area of emphasis in Romance Languages (M.A.). It was explained that there were still enough students graduating with the M.A. in Spanish each year and that the faculty would revisit this issue next year. Following discussion, a vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      10. Proposal to make the following changes to combine programs in the College of Agricultural and Environmental Sciences: Change the name of Master of Animal and Dairy Science (M.A.D.S.) to the major in Animal and Dairy Science (M.S., Thesis and Non-Thesis)
             Terminate the major in Animal Science (M.S.)
             Terminate the major in Dairy Science (M.S.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      11. Proposal to make the following changes to combine programs in the College of Veterinary Medicine: Change the name of the major in Veterinary and Biomedical Sciences (M.S.) to Comparative Biomedical Sciences (M.S.)
             Terminate the Master of Avian Medicine (M.A.M.)
             Terminate the Master of Avian Health and Medicine (M.A.H.M., Online)
             Terminate the Master of Food Animal Medicine (M.F.A.M.). A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      12. Proposal to make the following changes to combine programs in the College of Education: Change the name of the major in Adult Education (Ed.S.) to Education (Ed.S.)      
              Terminate the following majors:
                     Communication Sciences and Disorders (Ed.S.)
                     Early Childhood Education (Ed.S.)
                     Language and Literacy Education (Ed.S.)
                     Middle Grades Education (Ed.S.)
                     Social Studies Education (Ed.S.)
                     Special Education (Ed.S.). Following a brief discussion on the proposal, a vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      13. Proposal for a new Graduate Certificate in Dyslexia. A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      14. Proposal for a new Graduate Certificate in STEM Education. Following a brief discussion, a vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      15. Proposal for a new minor in Health Policy and Management. A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      16. Proposal to change the name of the minor in Housing to Housing Management and Policy. A vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      17. Proposal to revise Academic Affairs Policy Statement No.1, New Degree or Major Programs. Following a brief discussion, a vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.   
    2. Proposals from the Educational Affairs Committee (Item B.2.b. was considered first, followed by B.2.c. and B.2.a.):
      1. Proposal for the 2017-2018 Academic Calendar. A discussion occurred regarding the constraints in the process of developing an academic calendar. For example, scheduling five different sessions during summer semester and a full week at Thanksgiving provides limitations when creating the calendar. Following the discussion, a vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      2. Proposal to revise the Academic Affairs Policy 4.01-3, Academic Renewal. Following a brief discussion concerning the updates to the Academic Renewal policy, a vote was called and the proposal was approved to be placed on the April 28, 2016 University Council agenda.
      3. Proposal to revise the Presidential Scholar and Dean's List Policy. A discussion on the proposal occurred. There was a concern regarding eliminating the ability for students to earn Dean’s List or Presidential Scholar during the summer semester. One of the reasons behind the creation of the proposal was that some students have expressed that they would not be able to say, for example, that they were a Presidential Scholar for all of the semesters they attended UGA because they would either not take enough hours during the summer semester or no hours at all. Removing the ability to earn Dean’s List or Presidential Scholar during summer would thus remove any notion of being disadvantaged because the ability to earn the distinction would not be allowed for summer. Several members of the committee discussed their reservations with the proposal, including the notion that the proposal seemed to suggest that summer courses were not of equal weight to those courses taught in fall and spring and the idea that the proposal could disadvantage those students who do attend UGA on a three year plan and enroll during summer semesters. The idea of making Dean’s List and Presidential Scholar honors that would only be awarded at the end of an academic year was also discussed. Following the discussion, the Executive Committee voted to send the item back to the Educational Affairs Committee for further consideration.
  3. Information Item:
    1. From the Committee on Statutes, Bylaws, and Committees:
      1. Second Reading: Proposal for an amendment to the University Council Bylaws. This item will appear on the April 28, 2016 University Council agenda for a second required reading and vote.
  4. There was no Old Business to come before the Committee.
  5. There was no New Business to come before the Committee.

There being no further business, the final meeting of the Executive Committee for the 2015-2016 academic year adjourned at 4:35 p.m.

Respectfully submitted,

Dr. Jan Hathcote, Registrar
Secretary to University Council


Executive Committee Members Present
Barbara Biesecker
Melinda Camus
Rose Chepyator-Thomson
Jeff Dorfman
Melissa Freeman
Janet Frick
Silvia Giraudo
Jeong-Yeob Han
Jan Hathcote
Audrey Lewis
Michael Lewis
Lettie Lockhart
Henry Munneke
Scott Pegan
Ashley Steffens
Beth Tobin
Pamela Whitten
Jean Williams-Woodward


If you require these minutes in an alternative format, please email Neal Lawson at neal@uga.edu.