Executive Committee Minutes

03/06/2008 03:30 PM - Peabody Board Room - Administration Building

The University Council Executive Committee met on March 6, 2008 at 3:30 p.m. in the Peabody Board Room of the Administration Building.  Bruce Hollett, Chair Elect, called the meeting to order at 3:30 p.m.  Standing committee chairs in attendance were Don Bower, Adrian Childs, Mitch Rothstein, David Shipley, and Elizabeth St. Pierre.  Visitors included Meg Amstutz, Larry Dendy, Jere Morehead, Julia Sevy, Jayne Smith, Susan Thomas, and Amrita Veliyath.

The minutes from the January 24, 2008 Executive Committee meeting were approved as distributed (attachment a).

Action Items:

1. Rebecca Macon presented the proposed 2009-2010 Academic Calendar on behalf of the Educational Affairs Committee (attachment b).  The vote was called and the proposed calendar was approved for placement on the March 20, 2008 University Council agenda.
2. Mitch Rothstein presented proposed changes to the University Council Bylaws from the Committee on Statutes, Bylaws and Committees (attachment c).  Dr. Rothstein stated there were errors in the proposal as circulated and requested these errors be corrected and the changes approved by the Executive Committee.  Corrections included:
   1. The redline addition in Part V. III. B. should be deleted.
   2. In Part V. III. D. "two" should be changed to "one" and "members" should be changed to "member" in line one.
   Following discussion, a friendly amendment was made and accepted to change the word "agents" to "personnel" under Part V. III. C.  The vote was called and the corrected University Council Bylaws were approved for placement on the March 20, 2008 University Council agenda for the first reading.
3. Dr. Rothstein then presented proposed changes to the University Statutes from the Committee on Statutes, Bylaws and Committees (attachment d).  Dr. Rothstein stated there was also several errors in this proposal as circulated and requested these errors be corrected and approved by the Executive Committee.  Corrections included:
   1. The redline addition in Section 3 should be deleted.
   2. Delete "with academic rank [12]" in Section 4.
   3. Add "full-time" before "members" in the first line of Section 4.
   4. Add "full-time" before "member" in the first line of Section 5.
   5. Change Section 6 to conform to Part V. III. of the Council Bylaws.
   The vote was called and the corrected University Statutes were approved for placement on the March 20, 2008 University Council agenda for the first reading.
4. Susan Thomas presented a proposal from the Committee on Student Affairs requesting the Creation of a Women's Center on Campus (attachment e).  Following discussion a friendly amendment was made and accepted to change the first sentence of the resolution to: "We ask that President Adams immediately appoint a task force to plan for a Women's Center that will be established on campus to meet the needs of students, faculty, and staff."  The vote was called and the amended proposal was approved for placement on the March 20, 2008 University Council agenda.

Information Items:

1. 2008-2009 Academic Calendar as modified at the February 7, 2008 University Council meeting (attachment f).
2. Standing Committee reports included Benefits, Facilities, Curriculum, and Intercollegiate Athletics.
3. A request for nominations to fill upcoming vacancies on standing committees from the Committee on Statutes, Bylaws and Committees will be sent to elected Council members.  Once the nominations are received and checked to be sure that they meet membership requirements for the committee(s) a ballot will be sent out to elected Council members.  This election process will be completed before the April 22, 2008 meeting of the Council.
4. The election of a Chair Elect for the Executive Committee will take place at the April 10, 2008 meeting. A listing of those qualified to stand for election will be sent to committee members with the agenda notice.

There being no further business the meeting was adjourned at 4:45 p.m. Respectfully submitted, Rebecca L. Macon University Council Secretary Executive Committee roster       Members represented by proxy Bride, Brian Burnett, Wesley Childs, Adrian Harris, Ruth  Harrison, Georgia Nelson, Hilton Hollett, Bruce Langston, David Lipp, Erin Love, Sarajane Mace, Arnett Macon, Rebecca Momany, Cory Scott, Shannon St. Pierre, Elizabeth  Bowers, Kathryn Calhoun, Georgia  Fowler, Laurie