Executive Committee Minutes

04/08/2015 03:30 PM - Peabody Boardroom
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The University Council Executive Committee met on April 8, 2015 in the Peabody Boardroom in the Administration Building. A quorum being present, Chair David Shipley called the meeting to order at 3:30 p.m. Standing committee chairs and student body president in attendance were William Vencill of the University Curriculum Committee, Rodney Mauricio of the Educational Affairs Committee, Silvia Giraudo of the Committee on Statutes, Bylaws, and Committees, and Peyton Bell of the Graduate Student Association. Visitors to the meeting included Linda Bachman, Debbie Bell, Katie Chapman, Mark Jackwood, Martin Kagel, Fiona Liken, Kathy Pharr, Rahul Shrivastav, Johnelle Simpson, Katelyn Umholtz, and Joanna Warren.

  1. The minutes of the March 4, 2015 meeting were approved as distributed.
    • Following the approval of the minutes, Professor Shipley began the meeting by holding among the committee members the election for the new Chair-Elect of the Executive Committee for the 2015-2016 term. Ballots were distributed to members, collected, and then counted and verified by Provost Whitten and Dr. Jan Hathcote, Registrar. It was later announced in the meeting that Janet Frick of the Franklin College of Arts and Sciences was elected and will serve as Chair-Elect for 2015-2016. She will transition to Chair of the Executive Committee in the 2016-2017 term.
    • Professor Shipley then called for a vote to confirm a new slate of candidates to serve on vacancies on the Program Review and Assessment Committee (PRAC) for a two year term beginning August 1, 2015. The vote being called, the Executive Committee voted to confirm those new members to PRAC.
  2. Action Items:
    1. Proposals from the University Curriculum Committee:
      1. Proposal to continue offering the existing Master of Avian Health and Medicine (M.A.H.M., Online) without collaboration with the University of Melbourne
      2. Proposal to continue offering the existing Graduate Certificate in Avian Health (Online) without collaboration with the University of Melbourne. Dr. Vencill recommended that items B.1.a. and B.1.b. be considered for a single vote given how similar the items are to each other. Following a brief discussion on those items, a vote was called and both proposals were approved to be placed on the April 22, 2015 University Council agenda.
      3. Proposal to change the name of the major in Research and Evaluation Methodologies (Ph.D.) to Qualitative Research and Evaluation Methodologies (Ph.D.). After a brief discussion concerning the approval history of the proposal at the college level, a vote was called and the proposal was approved to be placed on the April 22, 2015 University Council agenda.
      4. Proposal to offer new dual degrees in the following majors in Engineering and German (A.B.): Agricultural Engineering (B.S.A.E.) and German (A.B.); Biological Engineering (B.S.B.E.) and German (A.B.); Civil Engineering (B.S.C.E.) and German (A.B.); Computer Systems Engineering (B.S.C.S.E.) and German (A.B.); Electrical and Electronics Engineering (B.S.E.E.) and German (A.B.);
        Mechanical Engineering (B.S.M.E.) and German (A.B.)        . Following a brief discussion concerning the rationale behind the proposal, a vote was called and the proposal was approved to be placed on the April 22, 2015 University Council agenda.
      5. Proposal for a new university-wide Experiential Learning Requirement. A discussion concerning the proposal occurred among members, specifically in regards to the implementation process of the requirement among the schools and colleges and how the proposed requirement originated. A brief discussion on similar requirements at other institutions occurred as well. Discussion concluding, a vote was called and the proposal was approved to be placed on the April 22, 2015 University Council agenda.
    2. Proposals from the Educational Affairs Committee:
      1. Proposal for the 2016-2017 Academic Calendar. The proposed calendar was discussed by members of the committee, specifically regarding how Fall and Spring semesters on the calendar begin on a Thursday instead of a Monday. Dr. Hathcote stated that allowing Fall and Spring semesters to begin on a Thursday instead of the previously required start day of Monday would allow more flexibility with the calendar.  It was also mentioned in the discussion that UGA can count final exam time as part of instructional time which would allow more potential flexibility on future calendars. Following discussion on these points, a vote was called and the proposal was approved to be placed on the April 22, 2015 University Council agenda.
      2. Proposal to revise the Academic Dismissal Policy. Following a brief discussion regarding the justification behind the proposed changes in the proposal, a vote was called and the proposal was approved to be placed on the April 22, 2015 University Council agenda.
      3. Proposal to revise the Presidential Scholar and Dean's List Policy. After a discussion on the proposal, in which Dr. Mauricio stated EAC might go back and examine another change to this policy as it pertains to the Summer semester, a vote was called and the proposal was approved to be placed on the April 22, 2015 University Council agenda.
  3. Information Items:
    1. From the Educational Affairs Committee:
      1. 2013-2014 Academic Honesty Report. Dr. Mauricio presented this yearly report to the Executive Committee which will also be presented during the April 22, 2015 University Council meeting.
    2. From the Committee on Statutes, Bylaws, and Committees:
      1. Second Reading: Proposal for amendments to the University Council Bylaws and the University Statutes. This second reading of proposed changes to the Bylaws and the Statutes will appear on the April 22, 2015 University Council agenda.
    3. From the Graduate Student Association:
      1. Second Reading: Proposal to amend the University Council Bylaws to allocate specific University Council seats for graduate students and undergraduate students. This second reading of this proposed change to the Bylaws will appear on the April 22, 2015 University Council agenda.
  4. Old Business:
    1. Executive Committee member Jeff Dorfman made a motion to untable a proposal from the Faculty Affairs Committee for a revision to the UGA Guidelines for Appointment, Promotion, and Tenure that was tabled by the Executive Committee at its February 4, 2015 meeting. The motion to untable the proposal was seconded and approved. The proposal was then under consideration again by the Executive Committee. Following a discussion regarding the proposal, specifically the proposal's language regarding absentee ballots, a motion was made to send the proposal back to the Faculty Affairs Committee to clarify the proposed language. The motion was seconded, a vote was called, and the motion was approved.

There being no New Business to come before the committee, the meeting adjourned at 4:22 p.m.

Respectfully submitted,

Dr. Jan Hathcote, Registrar
Secretary to University Council


Executive Committee Members Present
Gayle Andrews
Peyton Bell
Barbara Biesecker
Bonnie Cramond
Jeff Dorfman
Roxanne Eberle
Janet Frick
Silvia Giraudo
Jan Hathcote
David Hazinski
William Kisaalita
Michael Lewis
Rodney Mauricio
Luke Naeher
Joe Nairn
David Shipley
Brock Tessman
Pamela Whitten
Lance Wilder

Executive Committee Members Represented by Proxy
Marisa Pagnattaro (Alex Reed)


If you require these minutes in an alternative format, please email Neal Lawson at neal@uga.edu.