Executive Committee Minutes

04/07/2011 03:30 PM - Peabody Board Room - Administration Building
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The University Council Executive Committee met on April 7, 2011 in the Peabody Board Room of the Administration Building. Jeff Dorfman, chair, called the meeting to order at 3:45 pm, when quorum was reached. Standing Committee Chairs in attendance were Adrian Childs, Committee on Statutes, Bylaws, and Committees, Steven Gibson, Human Resources Committee, and David Shipley, University Curriculum Committee. Visitors included Michael Bartlett, Brian Bride, Mark Brown, Harry Dailey, Janet Frick, Billy Hawkins, Mariana Heredia, Robert Hill, Laura Jolly, Brenda Keene, Joel Lee, Fiona Liken, James Marshall, Patricia Reeves, Shannon Scott, and Denise Spangler.

The minutes of the March 10, 2011 Executive Committee meeting were approved as distributed (attachment a).

Following approval of the minutes, the ballot to elect new members for the Program Review and Assessment Committee (PRAC) to two year terms, August 1, 2011-July 31, 2013, was distributed to Executive Committee members. According to the University's Program Review Policy, one of the duties of the Executive Committee is electing the members of PRAC. The ballots were collected at the conclusion of the meeting.

  1. Action Items:
    1. Proposals from the University Curriculum Committee:
      1. Proposal for a new major in Pharmaceutical Sciences (B.S.). A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council agenda.
      2. Proposal to offer a new dual degree in Social Work (M.S.W.) and Public Health (M.P.H.). A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council agenda.
      3. Proposal for a new major in Interdisciplinary Biomedical Sciences (Ph.D.). A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council Agenda.
      4. Proposal to terminate the major in Mathematics Education (M.Ed., Ed.S.) in the Gwinnett and Henry County School Districts. A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council agenda.
      5. Proposal to terminate the major in Early Childhood Education- Child and Family Development (M.A.T.). A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council agenda.
      6. Proposal to offer the existing major in Kinesiology (M.S. Non-Thesis) as an external degree on the Gwinnett Campus. A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council agenda.
      7. Proposal to offer the existing major in Workforce Education (Ed.D.) as an external degree on the Griffin Campus. A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council agenda.
    2. Proposal from the Educational Affairs Committee:
      1. Proposal to approve the 2012-2013 Academic Calendar. A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council agenda.
    3. Proposal from the University Staff Council:
      1. Proposal to approve the University System of Georgia Staff Council Bylaws. Following a brief discussion, a friendly amendment to add a cover letter to the USG Staff Council Bylaws stating that by approving the Bylaws, the University Council would be endorsing UGA joining the USG Staff Council was agreed to by the committee. A vote was taken and the proposal with the friendly amendment was approved to be placed on the April 21, 2011 University Council agenda.
    4. Proposal from the Ad Hoc Committee on Sexual Harassment.
      1. Proposal to approve the recommendations in the Report of the Ad Hoc Committee on Sexual Harassment. Following an extensive discussion regarding some of the recommendations found in the report, it was agreed by the committee to add a cover letter to the report. The letter would state that by endorsing the report, University Council would be voting to accept the report into the record of University Council actions and would be expressing their support for the administration to move toward implementation of the recommendations in the report. A vote was taken and the proposal was approved to be placed on the April 21, 2011 University Council agenda.
    5. Proposal from the Committee on Statutes, Bylaws, and Committees:
      1. Proposal to establish a procedure to name a substitute for the chair of the Executive Committee at meetings an various functions. The Executive Committee voted and passed the proposal. Because the issue is exclusive to the Executive Committee, it will not be placed on the University Council agenda.
      2. Proposal to delay the election of the chair-elect of the Executive Committee for the 2011-2012. Following a brief discussion, a friendly amendment to add the line "with at least one year of prior service to the Executive Committee" to the last statement of the proposal describing the terms of service and eligibility requirements for the election of the Chair-Elect for 2011-12 was agreed to by the committee. The Executive Committee voted and passed the proposal with the friendly amendment. Because the issue is exclusive to the Executive Committee, it will not be placed on the University Council agenda.
  2. Information Items:
    1. Second Reading: Proposal for amendments to the University Council Bylaws. A friendly change to the Bylaws was announced by Adrian Childs, chair of the Committee on Statutes, Bylaws, and Committees, changing the wording in the Bylaws from "Arch Foundation" to "UGA Foundation". This change will appear in the Bylaws when they appear on the April 21, 2011 University Council agenda as an action item.
  3. New Business:
    1. Rebecca Macon reminded committee members that the April 21, 2011 University Council meeting will be held in the Tate Theater at the Tate Student Center.

There being no further business, the meeting adjourned at 4:15pm.

Respectfully Submitted,

Rebecca L. Macon, Registrar
Secretary to University Council


Executive Committee Attendance                                 Represented by Proxy
David Bradford                                                                 Margaret Robinson (Meg Amstutz)
Adrian Childs
Jerry Daniel
Jeff Dorfman
Silvia Giraudo
Travis Glenn
Andrew Herod
Janette Hill
Rebecca Macon
Jere Morehead
Joe Nairn
Branson Ritchie
Scott Shamp
David Spooner