Executive Committee Minutes

11/17/2011 03:30 PM - Peabody Board Room, Administration Building
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The University Council Executive Committee met on November 17, 2011 in the Peabody Board Room of the Administration Building. Scott Shamp, chair, called the meeting to order at 3:30 p.m. Standing Committee Chairs in attendance were Jeff Dorfman of the Committee on Statutes, Bylaws, and Committees, and Janet Frick of the Human Resources Committee. Visitors to the meeting included Meg Amstutz, Claire Bolton, Dana Bultman, Chris Cuomo, Mariana Heredia, Laura Jolly, Betina Kaplan, Logan Krusac, Fiona Liken, Bethany Moreton, Brian Ray, Melissa Spears, Stan Underwood, and Pamela Voekel.

The minutes of the October 20, 2011 meeting were approved as distributed.

Following the approval of the minutes, Dr. Shamp proposed to change the order of the meeting's agenda. A motion to begin the meeting with the Standing Committee Report information item and then move to the New Business portion of the meeting, which would allow similar, remaining agenda items and any other items of new business to be considered together, was put forth, seconded, and approved by the Committee.

  1. Information Item:
    1. Jeff Dorfman offered a report from the Committee on Statutes, Bylaws, and Committees.
  2. New Business:
    1. Laura Jolly, Vice President for Instruction, offered a report to the Executive Committee on the new Student and Financial Aid Information System. A motion was put forth and seconded to place the report on the agenda of the December 1 University Council meeting. A vote was called, and the report was approved to be placed on the University Council agenda as an information item.
    2. Dr. Shamp stated that three groups had reached out to the Executive Committee to present to the Committee various items concerning the Board of Regents policy on undocumented students. The first group to present its items before the Committee was the Franklin College Faculty Senate, represented by Dana Bultman. Dr. Bultman presented two items for the Executive Committee to consider. The first item was regarding obtaining University Council support for the resolution passed by the Franklin College Faculty Senate requesting the Board of Regents to remove the ban on undocumented students. The second item was a motion for the Executive Committee to send to University Council, as an action item, a resolution mirroring the resolution passed by the Faculty Senate.  A motion was put forth to hear the remaining items on the topic of undocumented students from the floor before voting on the items from the Franklin College Faculty Senate. The motion was seconded and approved.
    3. Betina Kaplan presented to the Executive Committee a petition, which contained over eighty signatures, asking for University Council to support opposition to the Board of Regents ban on undocumented students. Per Part I, section 1.B.6.g. of the Bylaws of University Council, any petition presented to the Executive Committee endorsed by the signatures of fifty or more faculty members will be added as an agenda item to the next meeting of Council. Accordingly, the petition will appear as an action item on the December 1 University Council agenda.
    4. Logan Krusac, a senator from the Student Government Association, presented a resolution passed by SGA expressing condemnation of the Board of Regents decision to ban undocumented students and urging the Board of Regents to repeal the ban. A motion was made to add the resolution as an information item to the December 1 University Council agenda. The motion was seconded. A vote was called, and the resolution was approved to be placed on the University Council agenda as an information item.
    5. Returning to the two items put forth by Dana Bultman on behalf of the Franklin College Faculty Senate, a motion was put forth to add the resolution passed by the Faculty Senate as an information item on the University Council agenda. The motion was seconded, and a vote was called. The motion passed, placing the resolution on the December 1 University Council agenda as an information item. Following a discussion on the motion for the Executive Committee to send to University Council, as an action item, a resolution mirroring the resolution passed by the Faculty Senate, an amendment to the motion was put forth requesting to send the resolution to a university standing committee. After a lengthy discussion among Committee members and guests from the floor on whether or not to send the resolution to a standing committee, a vote was called on the motion and approved. The resolution will be forwarded to a university standing committee to be chosen by Dr. Shamp in his capacity as chair of Executive Committee.

There being no further business, the meeting adjourned at 4:40 p.m.

Respectfully Submitted,


Jan Hathcote, Registrar
Secretary to University Council


Executive Committee Attendance                                     Represented by Proxy
Michael Bamber                                                              Jerry Daniel (Brenda Keen)
David Bradford
Ashley Calabria
Al DeChicchis
Silvia Giraudo
Mark Harrison
Jan Hathcote
Joe Hermanowicz
Janette Hill
Nelson Hilton
Jere Morehead
Joe Nairn
Branson Ritchie
Richard Schuster
Scott Shamp
John Stickney
Kari Turner
Hongyu Zhang