Executive Committee Minutes

10/20/2011 03:30 PM - Peabody Board Room, Administration Building
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The University Council Executive Committee met on October 20, 2011 in the Peabody Board Room of the Administration Building. Scott Shamp, chair, called the meeting to order at 3:30pm. Standing Committee Chairs in attendance were Jeff Dorfman, Committee on Statutes, Bylaws, and Committees, Janet Frick, Human Resources Committee, Rodney Mauricio, Educational Affairs Committee and Committee on Intercollegiate Athletics, and David Shipley, University Curriculum Committee. Thiab Taha, chair of the Faculty Affairs Committee, was represented by proxy by Jayne Smith. Visitors to the meeting included Meg Amstutz, Debbie Bell, Stephen Berry, Jean Bertrand, Keith Campbell, Andrea Feminella, Marianna Heredia, Maggie Kerins, Karl Kuhnert, Fiona Liken, Clate Sanders, Claudio Saunt, and Matt Weeks.

Dr. Shamp welcomed everyone to the first meeting of the Executive Committee for the 2011-2012 term. Unable to be in Athens to chair the meeting in person, Dr. Shamp utilized Skype to chair the meeting from his location in Great Britain. This represented the first time in the Committee's history that a meeting was chaired from overseas. Dr. Shamp thanked Interim Regsitrar Jan Hathcote, Adam Lawrence of the Office of the Registrar, Clate Sanders and Andrea Feminella of the New Media Institute, and Wayne Peacock of the President's Office for their behind the scenes work in preparing for the meeting.

The minutes of the April 7, 2011 Executive Committee meeting were approved as distributed (attachment a).

Following the approval of the minutes, Dr. Shamp put forth a motion to thank Jeff Dorfman for his service last year as chair of the Executive Committee. The motion was seconded, and a vote was put forth on the motion and approved by the Committee.

  1. Action Items:
    1. Election of the Chair-Elect of the Executive Committee for the 2011-2012 term. Ballots were distributed to elect the next Chair-Elect. The ballots were collected and counted by Dr. Hathcote, Secretary to University Council. It was announced that Nelson Hilton will serve as Chair-Elect for the 2011-2012 term.
    2. Proposals from the University Curriculum Committee:
      1. Proposal for a new Graduate Certificate in International Agriculture. A vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
      2. Proposal for a new Center of Virtual History. A vote was called and the proposal was approved to be placed on the November 3, 2011 University Counci agenda.
      3. Proposal to offer the existing major in Biological Science (B.S.A.) as an external degree on the Tifton Campus. A vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
      4. Proposal to offer a new major in Industrial-Organizational Psychology (M.A. Non-Thesis) as an external degree on the Gwinnett Campus. A vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
      5. Proposal for the following changes from the College of Education:
        1. Proposal to change the name of the major: FROM: English Education (Ed.S.) TO: Language and Literacy Education (Ed.S.).
        2. Proposal to terminate the major in Reading Education (Ed.S.).
        3. Proposal to terminate the major in Teaching Additional Languages (Ed.S.).
        6. A vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
      6. Proposal to offer a new Graduate Certificate in Multicultural and Diversity Studies in Educational Contexts. A vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
    3. Proposals from the Educational Affairs Committee:
      1. Proposal to approve changes to the Summer Semester 2012 Academic Calendar. A vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
      2. Proposal to approve edits to the University Council Course Challenge Policy. A vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
      3. Proposal to approve edits to the University Academic Renewal Policy. Following a brief discussion, a vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
    4. Proposal from the Faculty Affairs Committee:
      1. Proposal to approve revisions to the University Guidelines for Appointment, Promotion, and Tenure. Following a brief discussion, a vote was called and the proposal was approved to be placed on the November 3, 2011 University Council agenda.
  2. Information Items:
    1. Matter of Particular Urgency Vote from June 14, 2011- Proposal to offer a new major in Engineering (M.S.) and a new major in Engineering (Ph.D.). David Shipey, chair of the University Curriculum Committee, referenced this item during his presentation of the Curriculm Committee's action items. He, along with previous Executive Committee chair Jeff Dorfman, briefly covered with the Committee the specifics of the urgency vote taken over the Summer, per the Bylaws, regarding offering the new Engineering degrees. The item will be placed on the November 3, 2011 University Council agenda as a confirmation item, where University Council will have the option to confirm or revoke the vote taken by the Committee.
  3. New Business:
    1. The Committee agreed to allow Dr. Shamp as chair to solicit two University Council volunteers to serve on the Forum Committee for UGA Columns, two faculty members to serve on the Faculty/Staff Parking Appeals Committee, and one University Council member to replace Scott Weinberg in the UGA Retiree Association.
    2. Dr. Shamp initiated a discussion on procedure with the Committee over an interpretation of Part I, Section 1.B.6.g. of the Bylaws, which states "items presented to the Committee endorsed by the signatures of fifty or more faculty members will appear on the agenda" of University Council. Dr. Shamp shared that he had been contacted via email with a petition prior to the day's meeting but that no one supporting the petition was present at the meeting to formally present the petition to the Committee. He asked the Committee for their views on if "presented" meant a physical presence was required at the Committee or if emailing the Chair with the petition was sufficient to meet the requirements of the Bylaws. Following a lengthy discussion, a motion stating that "presenting" means being physically present at an Executive Committee meeting with a petition to be placed on the University Council agenda was put forth and seconded. A vote was called and the motion passed.

There being no further business, the meeting adjourned at 4:30 p.m.

Respectfully Submitted,

Jan Hathcote, Interim Registrar
Secretary to University Council


Executive Committee Attendance                                   Represented by Proxy
Michael Bamber                                                                Jere Morehead (Laura Jolly)
Ashley Calabria                                                                 Jennifer Samp, (Barbara Biesecker)
Al DeChicchis                                                                   Richard Schuster, (Katie Darby Hein)
Deborah Elder
Mark Harrison
Jan Hathcote
Joe Hermanowicz
Janette Hill
Nelson Hilton
Joe Nairn
Branson Ritchie
Dawn Robinson
Margaret Robinson
Scott Shamp
John Stickney
Kari Turner
Hongyu Zhang